- One vendor file for procurement
- licences, VAT and TRN certificates, insurance, bank letters and pre-filled security questionnaires. Formal quotations stay valid for 30 days.
IT vendor onboarding: everything procurement needs, in one pack
Fig. 01Enterprise Procurement
- 3.4%5 gates passed
- 9practices
- 48hshortlist
- 4working days to start
In short
Remote Pro Ai makes IT vendor onboarding fast. Procurement teams get a ready vendor file, with licences, VAT and TRN certificates, insurance, bank letters and local-content statements mapped to Etimad, SAP Ariba, Coupa and UAE government portals, plus pre-filled security questionnaires. Large and government engagements receive a formal quotation valid 30 days and a 7-day bench hold.
Your business owner wants the team next week. Here is everything you need to say yes by then.
3 lanes, set by monthly value
| Lane | Monthly value | How you buy | Paperwork |
|---|---|---|---|
| Self-serve | Up to USD 25,000 | Card, mada, Apple Pay or bank transfer | Click-through MSA, Order Form, DPA, e-invoice |
| Reservation | USD 25,000–100,000 | Instant reservation, pay by transfer or card, net-30 if credit-approved | Quotation PDF for your PO; standard pack signed electronically, plus the procurement pack |
| Enterprise | Above USD 100,000, government or custom MSA | Formal quotation, PO, net-30 | Your paper or ours, redlines through a deal-desk manager, full vendor pack |
Thresholds are measured in USD equivalent at the quote’s timestamped exchange rate. Contract currency is fixed at signature.
IT vendor onboarding on your portal, without the back-and-forth
- Etimad (Saudi government): we support your registration of our Saudi entity on Etimad; CR, VAT, Chamber of Commerce and LCGPA documents are in the pack.
- SAP Ariba: supplier profile values, registration numbers, bank letter and certificates mapped to Ariba fields.
- Coupa: supplier portal fields, tax forms and e-invoicing set-up, with a field-mapping sheet ready to upload.
- UAE federal and emirate portals: trade licence, TRN certificate, chamber membership and bank letter.
- Portal not listed? Request a portal mapping and we prepare the field sheet and documents it asks for.
Build a pack for your portal in under 5 minutes
Choose your portal and the documents it asks for. The builder assembles certified copies with expiry dates, a field-mapping sheet with copy buttons, a signed letter of authority and a verification QR on every document. Public documents are available at once; gated ones open after the click-through NDA. Download a ZIP or share a link with colleagues.
Insurance and assurance status, stated honestly
- Professional indemnity, cyber liability and employer’s liability: certificates on request
- Bid and performance bonds available on request, for tenders that require them
- ISO/IEC 27001: in progress (certification target Q2 2027)
- SOC 2 Type II: planned for 2027
- Control mappings: NCA ECC-2:2024, SAMA CSF, PDPL, GDPR, NIS2, DORA
Certificate details and audit reports are released in the Trust Center after a click-through NDA. We never describe a certification as held until it is issued.
Security questionnaires answered from approved sources
Pre-completed SIG Lite and CAIQ questionnaires are available in the Trust Center after the NDA. For your own questionnaire or RFP, upload it to the RFP agent: it drafts each answer from our approved answer library, cites the source document and flags anything it cannot answer. A security specialist reviews every answer before it is released to you.
Our paper, your paper or a mix
Choose: start from the Remote Pro Ai MSA, or upload your own MSA or NDA.
Review: your NDA is reviewed within 2 working days, your MSA within 3.
Redline: tracked changes in a shared workspace, with our clause playbook showing pre-approved alternatives.
Approve: liability, IP and payment-term changes move through our approval matrix, with visible status.
Sign: the agreed pack returns to e-signature in the standard flow.
- We usually accept
- your local governing law, audit rights with 10 working days’ notice, and data-residency terms.
- We usually negotiate
- liability caps, uncapped indemnities and payment terms beyond 30 days.
Local-content and government requirements
- Saudi Arabia: contracting through our Saudi entity, an LCGPA local-content statement in formal quotations and the Saudi ratio reported per squad.
- Saudization (Nitaqat): Saudi on-site roles within hybrid squads, planned around your local-content targets.
- Build-Operate-Transfer (BOT): a delivery centre in your name that counts towards localisation goals, then transfers to you.
- UAE: ICV certification in progress; current status published in the Trust Center.
- Arabic-first: contracts, reports and interfaces in Arabic, with the Arabic text prevailing in Saudi Arabia and Egypt.
Payment terms that fit your finance process
- Net-30 from invoice date for credit-approved companies, with no deposit; the credit check runs inside company verification
- Purchase order captured before the first invoice, with the PO amount matched to the quotation
- Invoices monthly in arrears, in SAR, AED, USD or EUR, carrying your PO number and quote reference
- E-invoices: ZATCA Phase 2 (KSA), Peppol as mandated (UAE), ETA (Egypt), XRechnung or ZUGFeRD (EU)
- Bank transfer to a dedicated virtual IBAN; invoicing portals such as Coupa and SAP Ariba supported
If your approved credit limit is below the monthly value, net-30 applies up to the limit and a refundable deposit covers the remainder.
Procurement questions
Book a scoping call
20 minutes with a solutions architect. No sales script.
It depends on where you are and what you buy. Saudi buyers usually contract with our Saudi entity and UAE buyers with our Dubai entity; European, UK, US and Qatari buyers contract with Remote Pro Ai LLC, our Cairo headquarters entity. Each entity’s registration, tax and bank documents are in the procurement pack, and the Order Form names the contracting entity.
Yes. We support vendor registration of our Saudi entity on Etimad for government tenders and purchasing. For SAP Ariba, Coupa and UAE government portals, we complete supplier registration using the procurement pack, which maps every required field to its value and attaches certified documents with expiry dates and a verification QR. Updated documents refresh in the pack automatically.
Commercial registrations and licences, VAT and TRN certificates, Zakat and social-insurance certificates where applicable, insurance certificates, a bank letter, ISO/IEC 27001 and SOC 2 Type II status, local-content documents, security policies and the company profile. Public items download immediately; gated items open after the click-through NDA.
Yes, through the Enterprise lane. Upload your paper to the redline workspace: our legal team reviews your NDA within 2 working days and your MSA within 3. Changes to liability, IP or payment terms go through an approval matrix with visible status. The specialists stay held for 7 days during review, extendable with a written reason.
Self-serve bookings secure the start date with a card authorisation with no charge, or a flat refundable deposit equal to one week of the first seat, and receive the first invoice when the no-bill trial ends. Credit-approved companies and Enterprise-lane engagements pay net-30 from invoice date with no deposit, against a purchase order recorded in the account. If the approved limit is lower than the monthly value, net-30 covers the limit and a refundable deposit covers the rest.
If you contract with our Saudi entity, Saudi withholding tax does not apply. If a non-resident Remote Pro Ai entity invoices technical services to a Saudi buyer, 5% withholding tax applies. Your quote states who bears it: you withhold and remit it, or we gross up the invoice so the net amount is unchanged.
Accept a click-through NDA in the Trust Center and gated documents, including audit reports and completed SIG Lite and CAIQ questionnaires, are released immediately. For your own questionnaire, the RFP agent drafts answers from our approved library and a security specialist reviews them, attaching evidence such as policies and test reports. The same NDA covers candidate profiles in the booking flow.
Yes. We support LCGPA local-content requirements in Saudi tenders through our Saudi entity and provide Saudi on-site roles in hybrid squads to meet Saudization (Nitaqat) ratios. For long programmes, Build-Operate-Transfer builds a delivery centre in your name that counts towards localisation goals, with quarterly reporting on localisation and local-content ratios.
Talk to the deal desk
- info@remote-pro.ai (subject: Procurement)
- Phone
- +20 109 277 6977
- +20 109 277 6977
- Cairo HQ
- 34 Ibn Al-Nafis St., Nasr City
- Al-Khobar
- Al-Thuqbah District, Makkah Al-Mukarramah St.
Start today
4 working daysYour team can be working within 4 working days of signature.
Build your squad online
No card needed · 72 h free hold
20 minutes with a solutions architect
No sales script.